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Bid support - How we can help

Our successful start-to-finish bid support package helps our clients win new large contracts or fend off competitors from taking on core services. We’re part of your team from the off – and lead, manage, review, coach, write, design, model and present to get the job done.

Our package of support varies depending on our clients’ needs, as well as the requirements of the specific tender opportunity. At the outset, we work with you to understand these needs and best design our package of support to meet your requirements and budget. Projects are therefore tailored each time, but can include some or all of the following elements – split into three categories:

Category one | BID STRATEGY

The aim of this phase is to develop a bid strategy that takes into account tactical and strategic factors to ensure you have the best chance of being successful.

1.     BID STRATEGY

Synthesising the commissioner’s requirements and developing a bid strategy and win themes to make you stand out from the competition.

2.    MARKET ANALYSIS

Understanding the market you’re operating in and the likely competition you’ll be up against. This includes assessing your respective strengths and weaknesses in comparison to your competition, supporting the development of your bid strategy.

3.     GO/NO-GO

We will agree a set of criteria to help you make the critical go/no-go decision to bid, balancing risk and reward factors.

4.     Partnerships

To identify potential partners to strengthen your offer, before formalising the relationship to strengthen your tender.

 

Category two | Service Design

In this phase we work with the subject matter experts from within your team to develop transformative service models that meet commissioners specifications, and best meet the needs of the communities you serve, supported by sustainable workforce and financial models.

5.     Service modelling

Developing the service model, building on the design work completed in step 3, to meet the needs of the commissioner’s specification and deliver intended outcomes.

6.     Workforce modelling

Developing the workforce structure to deliver your new service. This activity may be supported by demand and capacity modelling to ensure that the right shape of team is developed, with sufficient capability and capacity to deliver the service.

7.     Financial modelling

Building the financial model that will underpin your bid, reflecting both the workforce model and any non-pay costs, including costs to mobilise or transform the service.

8.     Mobilisation and transformation planning

Detailing the steps to be taken, and resourcing requirements to successfully go-live with the new service and transform delivery in-line with your new service model.

 

Category three | Bid Production

The aim of this phase is to pull together the strongest possible bid. This includes developing and honing the narrative answers, visuals and other documentation requested by commissioners, to make sure that the submitted bid complies with the commissioners requirements and scores as highly as possible.

9.     Project management

We will implement our tried and tested project management approach based on intelligent application of Prince 2 and Managing Successful Programmes methodologies. We will also ensure that all elements of the bid are developed to time. This may include the management of the procurement portal and communications with the commissioner.

10.    Bid writing

Developing consistent and compelling bid narratives that deliver on the commissioner’s specification, while emphasising your win themes.

11.    Bid review, refinement and finalisation

Taking editorial control of responses, to ensure that they score as strongly as possible, while supporting you through internal review and sign-off processes.

12.    Presentation and negotiation support

This may include coaching your team in preparation for presentation/negotiation, roleplaying various scenarios and/or the development of handouts or presentations.

 

If you are successful, we can support you in mobilising the new contract. This may include project management support, as well as a support to implement your service model, and the other enabling functions required to deliver services.

Click here to contact us for more information about how we can help your organisation.
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